Friday, March 29, 2019

Goods & Services Tenders: How to View Negotiation Letter and Submit Negotiated Bid?


 View Negotiation Letter

Firms who have been invited for negotiations can view the negotiation letter through this icon in the folder My Post Tender Activities – Negotiations.


 Submit Negotiated Bid

Clicking on this icon brings up the interface for submission of negotiated bids. This link is available in the My Post Tender Activities- Negotiations folder. The link is available only upto the closing date and time for submission of negotiated bids. The process for submission of negotiated bids is described below.
The negotiated bid submission interface has multiple tabs namely Declaration form, Fin. offer, Remarks and Submit Offer

Declaration Form Tab

This tab is meant for submission of declaration by the bidder regarding validity of original offer in case of negotiations. The bidder has to select date upto which the original offer shall remain valid. The date selected should be at least 30 days from the closing date for submission of negotiated bids. The bidder has to tick the check box available on the page otherwise he will not be able to submit the negotiated offer.

Financial Offer Tab

This tab is meant for submission of revised rates, taxes and duties and other charges:

The rate panels that are presented for submission of financial offer are the same as are applicable for submission of original bids, except that the last rates quoted/ accepted by the bidder (original rates, or rates quoted/ accepted in any previous round of negotiations, counter offers etc.) are already mentioned in the rate panel. Furthermore, the following restrictions are applicable:
  • In case of indigenous offers, or in case of Service/ AMC item types for import offers the Basic rates, Packing Charges, Forwarding Charges, Freight Charges, Rates of Sales Tax/ GST/ Excise duty etc. (wherever applicable) cannot be increased.
  • Unconditional Discount cannot be decreased.
  • Type of charge i.e. ED Type, Sales Tax Type, Other Charges – I and Other Charges- II Unit and Description etc. cannot be changed.
  • Offered quantity cannot be modified.
  • In case of import offers Basis of offer cannot be changed, FOB charges, Insurance Charges, Agency Commission and Transit freight charges cannot be increased.

Remarks Tab

This tab is meant for entering remarks for various purposes like withdrawal of deviations, clarifications etc. This tab is available only if the bidder has permitted the same while issuing the negotiation letter.

Submit Offer Tab

This tab is meant for submission of the complete negotiated bid, and it works in the same manner as the submit offer tab for the original offer.


Last Updated: March 29, 2019

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