Sunday, May 15, 2016

How to Submit Financial Bids for M&P Tenders in IREPS?

Vendors registered with IREPS can submit their financial bids for live M&P (Machinery and Plants) tenders. Before going to submit the financial bids first, you have to pay the TDC & EMD (if required) then submit the techno-commercial bids and after completion of these, you will be able to submit the financial bids. 
Follow the steps given below to submit the financial bids for M&P tenders.


 Search the Tender Through Advance/Quick Search


First, log into IREPS application with your user id and password along with Digital Signature Certificate and then search the tender in which you want to submit the financial bids. For more details about tender search Click Here. You can submit the bids only for Advertise Tenders (Open Tenders) or for those Limited, PAC etc. type tenders for which you have been invited by tender publishing authorities.
Machinery and Plants Tenders Advanced Search


 Pay the TDC and EMD amount


Pay the TDC & EMD amount (if applicable) to proceed further. Click Here to know more about TDC payment process and Click Here to know more about EMD payment process. TDC amount will be paid once for the whole amount for a tender but you can pay the EMD amount in parts.



 Submit the Techno-commercial Bids


Submit the Techno-commercial bids to proceed further. Click Here to know more about techno-commercial bid submission process.

Now you are ready to submit the financial bids. 


 Submit the Financial Bids


Note: Ranking process of a tender depends on the Evaluation Criteria of the tender. Only complete offers with valid bids will be considered for ranking process at the time of tender box opening. Your offer is complete or incomplete it depends on the Evaluation Criteria of the tender. There is three type of Evaluation Criteria in the case of M&P tenders for more details please Click Here. For example, we have taken a tender having MachineWise evaluation criteria
  1. Click on 'Financial Offer' tab after submitting all mandatory tabs of the techno-commercial part. You will see all the Machines of the tender along with their consignee details. See the note shown on this page to know the Evaluation Criteria of the tender and submit the bid according to the Evaluation Criteria.
    Machinery and Plants Tenders Fincial Details
  2. Click on 'Submit Offer' link against the Machine for which you want to submit the financial bid.
    Machinery and Plants Tenders Submit Offer
     
  3. This page shows the details of the machine along with Concomitant Accessories, Essential Spares, Essential Services, Optional Accessories, Optional Spares, Optional Services and AMC. You have to submit financial bids for all Concomitant Accessories, Essential Spares, Essential Services and AMC along with Basic Machine to make your bid valid. It will be better if you submit financial bids for all items including optional.
    Machinery and Plants Tenders Machine Details
  4. Submit Financial Bid For Basic Machine
    1. Click on Submit Bid link against the Basic Machine, it will open the rate page for the basic machine. Fill the details and click on Submit Offer button to submit the financial bid for the basic machine.
      Machinery and Plants Tenders Rate Page for Basic Machine
    2. After successful submission of the financial bid for the basic machine, you will get the Offer ID along with Bid ID, Offer ID will remain same for this machine and bid id will be different for each and every Accessory, Spare, Service and AMC of this machine. 
      Machinery and Plants Tenders Bid ID Details
    3. For all bids submitted successfully you will get bid details in the tabular format below the machine details table and submit bid link will be changed to Revise Bid.
  5. Submit Financial Bid for Accessories, Spares, Services and AMC
    1. Financial Rate Page for Accessories/Spares: Click on Submit Bid button against the Accessories/Spares and rate page will be open for these. Rate page for Accessories/Spares is same as the basic machine. Fill the details and click on Submit Offer button to submit the bid and after successful submission, you will get the bid id.
      Machinery and Plants Tenders Spares Rate Page

      Machinery and Plants Tenders BID ID Details for Spares
    2. Financial Rate Page for Services: Click on Submit Bid button against the service and rate page will be open for the service item. Service rate page is different from basic machine/Accessories/Spares. Fill the details and click on Submit Offer button to submit the bid and after successful submission, you will get the bid id.
      Machinery and Plants Tenders Rate Page for Services
    3. Financial Rate Page for AMC: Click on Submit Bid button against the AMC and rate page will be open for the AMC. It will show the no of AMC years and you have to quote for each year. Fill the details and click on Submit Offer button to submit the bid and after successful submission, you will get the bid id.
      Machinery and Plants Tenders Rate Page for AMC
  6. You will get a flashing alert message "Your offer is incomplete since bids are pending for other items for this Group/Machine/Tender." if you have still not submitted the bid for any Concomitant Accessory or Essential Spare/Service or AMC item. Optional items are optional if you have not submitted the bid for any optional item then your offer also will be considered as a valid offer.
  7. If you are not getting any flashing alert message, it means your offer has been complete and if required, you may submit the financial bid for optional items.
  8. You may also add the Additional Accessories/Spares/Services from your side and submit the financial bid for these Additional Accessories/Spares/Services. To add an additional item click on the link 'Add Additional Accessories/Spares/Services' available above the machine details table.
  9. Click on Go Back button to go to Financial Bid Details page. If you have submitted the complete offer then you will get the Revise Offer and Alternate Offer link against that Machine/Consignee.
    Machinery and Plants Tenders Revise and Alternate Offer
  10. Follow the above process to submit the financial offer for other machines. After submitting the complete financial offer for all machines Financial Bid Details page will look like as shown below:
    Machinery and Plants Tenders Complete Offer
  11. If you want to revise any offer then you can do the same by clicking on Revise Offer link against the machine anytime before closing date/time of the tender.
  12. If you want to submit an alternate offer for a machine/consignee then click on Alternate Offer link against that machine/consignee. In the case of the alternate offer, you have to submit the bids for all Accessories/Spares/Services/AMC along with Basic Machine. You can submit only one alternate offer for a machine/consignee in M&P tenders.
Once Financial Bids submitted in the IREPS system you can not modify them but you can submit the Revised Offer or Alternate Offer for that machine/consignee anytime before closing date/time of the tender.

Note:
1. Input given in remarks field will not be calculated in the preparation of tabulation statement. Hence, users should not enter any input like the discount, any type of charges etc in the remarks column.

2. Deviation if any, to the item description, may be quoted in deviation page.

3. You can take print of the financial offer for your reference before clicking Sign & Submit but it cannot be treated as evidence of submission of the offer as the same can be altered between printing and clicking Sign & submit.

IREPS: Indian Railways e-Procurement System

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